Administrative assistant in the world of construction

The Landscaper is a landscaping company in Montreal since 1995. We are currently looking for an administrative assistant.

He/She will have to manage the organization of the various projects of the company

Tasks

Answer the phone, make appointments, reply to e-mails and interact with customers, partners and suppliers.
Manage the Director General's agenda
Perform online searches, compile data and prepare documents
Write and correct certain documents (French and English)
Participate in the budget evaluation of projects with the team according to a grid established
Manage some budgets
Participate in project planning meetings
Verbatim
Communicate with the team and customers
Project Management Assistance
Organizing different projects and managing team calendars
Ensure project quality and profitability using enterprise management tools
Write the reports of project follow-ups
Develop a professional presence and credibility with clients
See external and internal mail management
Look for purchase orders and pairing them with invoices.
Prepare the sending of invoices according to established standards;
May be asked to provide administrative assistance to some other services as needed
Filter phone calls, respond to inquiries on a variety of issues and route calls based on records and priorities

Typing speed: Fast. 50 to 70 words per minute.
Excellent writing skills;
Resourcefulness and autonomy;
Dynamism; Creativity; Discretion;
Rigor and thoroughness Excellent organization;
Excellent email management
Excellent records management and computer records
Good writing in French and English
Create reports with different IT tools (Excel, Word)
No accounting, but important to understand the basics of accounting (some data consultation in an ERP and accounting system)
Asset: Knowing how to read plans to understand customer requests if any.